While it may take getting used to, this feature gives you better control of what you post. If you dont have Modern Comments yet but cant wait to try it, join our Office Insider Program. Figure 20. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. If a comment was previously marked as resolved but you need to leave further feedback, you can reopen the comment by right-clicking it and selecting Reopen Comment. Below, you will find two methods. You can click this message to return to your active draft. the language used in Ribbon, dialog boxes, etc. In Word, you can use comments to add notes to the document content. A consistent experience across applications makes everything flow smoothly. You can drag the comment window to the position you want. See Figure 25 above, first colored frame. The style is also used for showing text like Deleted andFormatted + formatting infoin relation to tracked changes. In Word, the term "delete" is used instead of "remove". TheDocTools CommentManager add-in lets you opens the Advanced Track Changes Optionsmore easily. If you have a lot of . Note that ifSimple Markup is selected in the Tracking group on the Review tab, the commented text (comment scope) will only be marked by a color when you have selected the comment in the markup area. Deleting the comment removes it completely. Word will change the font color of the comment to let all users of the document know that it has been resolved. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. If you send the document to another user, it is that user's settings that apply. You can also import the custom document properties directly from your backup copy of the original document. Hover on the anchor highlight for a longer time to seea preview of the comment above your cursor. See Figure 16 and Figure 17 below (red text). Hoveron the anchor highlight in the document to see added emphasis to the relevant comment card. The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Part of the information in this article also applies to Word 2010 and earlier versions but the comment tools and the ways to access them differ. These include AutoFormat and Math AutoCorrect. Note that the DocTools CommentManager add-in lets you easily change the user name and initials, also in existing comments. Word does not include a tool that gives you a good overview of all comments. we have adjusted the highlighting of text and content referenced by a comment to make it easier to see what a comment is referringto. Note that there are some oddities in relation to the comment styles as you will see, not everything works as expected if modifying the comment styles. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. If the issue you commented on has been resolved, you can remove the note to keep things looking clean. 3.3, How to measure (neutral wire) contact resistance/corrosion. See the illustration below. Modern comments continue to work like comments did before. A printout of an extract document will give you a far better overview of the comments. As explained above, the style Comment Textis used for comment text entered by users. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". Note that the same author may not always be applied the same color. Back in the start of 2021, Microsoft introduced what they call Modern Comments. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word. To turn off modern comments on Windows and MacOS, go to File > Options > General, then clear the checkbox next to Enable modern comments. @$%#%$ Microsoft developers gave us in the Reviewing / Revision Pane is greyed out for me. When those have been addressed, comments allow you to mark that thread as resolved. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. Unfortunately, I experienced that many features in the add-in didn't work with Modern Comments. Under the View Settings navigate to custom > uncheck "Allow Comments" and then check it again and see if that helps. Navigate to a comment thread you want to resolve. the text that was selected when the comment(s) were inserted, is still in the document. Then right click on the clip. You can show theReviewing Pane in any view except Read Mode. The method removes all custom document properties and empties the built-in properties (Title, Author, Company, etc.). Thats all there is to it. To can add a reply to a comment directly from the comment. For example, "Forfatter" and "F" will be used in case of Danish. Comments eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and enabling collaborators to provide better insights. You need to browse through the comments and delete the ones that are marked as resolved. If you insert new comments, you will first see the actual user name but as soon as you save the document, it will be replaced by "Author". You can use a macro (VBA) to change the author name(s) and initials in comments to other values. In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. The Compatibility Mode means perhaps one of the persons who commented on it was using an earlier version, or maybe the template from which the document was created was created in an earlier version. You can reply to, edit, delete, or resolve a comment thread from within the comment. Mid 2021, I had to install the Insider Beta version of Office on a computer to get access to Modern Comments so I could test it. A style in Word is a set of formatting characteristics that determine font and font size, color, alignment, spacing, etc. The built-in functionality in Word lets you add/insert comments from two different places. If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment. Many users have requested a way to revert to the old comment features, Classic Comments. For details about the default comment style settings, see below. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. Click Remove All in the Document Inspector dialog box to remove the information. If you change that language, the date and time information will automatically change too. If you reopen a resolved comment, it will be visible again in the contextual view. What is the best way to deprotonate a methyl group? To delete a comment, right-click the item and select Delete. Unfortunately, we must expect that the option will disappear some day. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made For You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. In this article, you will learn how comments in Word work and how to use the comment tools. Figure 11B. If comments are not shown after you followed CHECK 1: Figure 10. If you compare with Figure 16, you can see that name and revision info is boldeven it the styleBalloon Textis not defined as bold. The new post model aligns with how comments work across Office and gives you confident control over what you share. Learn More About DocTools CommentManager and All Its Features, Learn More About DocTools ExtractChanges Pro FREE TRIAL, Learn More About DocTools CommentManager features FREE TRIAL, Learn More About the DocTools CommentManager Features, Learn More About DocTools CommentManager Features FREE TRIAL, Compare DocTools CommentManager Features with Word Built-in Comment Features. Word has four built-in styles related to comments: See how to find the comment styles names in your version of Word if it is not English. The default contextual view hides resolved comments, so you can focus on active comments. You can turn off the pictures. This also means that weekdays and month names are written in the language of the user interface. Modern comments checks spelling, but doesn't support other advanced proofing tools, such asgrammar suggestions, at this time. We have outlined a set of FAQs that give guidance and tips on the most common questions we hear from customers, including workaroundsavailableto youtoday. The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManageradd-in. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. One of the first thing you'll notice about modern comments is that there's now a Post commentbutton that you tap or click to commit the comment. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on. Choose "Resolve" from the "Mixed frame rate format". The style Comment Subject is not used by Word and therefore not included in the illustrations. If you @mentionsomeone, Word notifies that person. Figure 5B. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Note that the Resolve button may be grayed out. With modern comments, you can review and edit your comments before committing them. What to do if the Resolve icon is grayed out and what causes the problem? If you paste the copied content as plain text, without formatting, the comments will not be included. Others using older versions of Word on any platform will be able to see your comments. When you select a comment, a border appears around itand its position is closer to the page. Figure 9. Select a comment in the Comments pane. Does Cosmic Background radiation transmit heat? Part of the Print dialog box. For example, you can quickly change all author names to the company name if you are going to share a document with external people. The next days, until 1 week after adding the comment: the actual weekday, e.g. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. When this happens it can mean that the document was made in Word 2010 or an earlier version. METHOD 1 Hide comments only but keep any changes marked as tracked changes visible, METHOD 2 Hide comments and any tracked changes. The rollout has been quite slow. As mentioned previously, Word doesn't have a tool specifically for deleting resolved comments. These new commenting experiences are ideal for today's remote teams who may be working together from across town or around the world. The authorname shown in an inserted comment is the name currently specified for the user in File > Options > General > User Name. It will not change the name and initials in existing comments. Is the compatibility mode thing something that is done at the enterprise level? You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. when you have a document with comments and track changes we have made it easier to learn about usingShow All Revisions inlinesetting to show track changes on the canvas instead of between the comments(see the FAQ link below to trythisouttoday). Used for the comment text typed by users. Please refer to Doug Robbins's reply in, Thanks! The pasted comments will not be linked to the original comments they keep the author names, time stamps and content from the original comments but they are independent comments. If AutoFormat or Math AutoCorrect features are essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. You can also resize the window by dragging an edge or corner. Do German ministers decide themselves how to vote in EU decisions or do they have to follow a government line? Otherwise, register and sign in. Used for e.g. See the warning below before you use this method. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. The dialog box has options for both comments and revisions, i.e. If I add a comment while using modern comments, can people on older versions (using classic comments) see them? In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc. Yes. Select the Index tab, then type "comment" in the Search term box. Click the Reply icon to add a reply to an existing comment. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. For example, this may be the case if the Word document is to be shared with external people. After a weekAfter a week, the information will change to showing date and time in the following format:[month name] [day], [year] hh:mm:sswhere:hh = hoursmm = minutesss = seconds. Sharing best practices for building any app with .NET. The Resolvefeature was introduced in Word 2013. Comment icons are shown in the margin ifSimple Markupis selected. For more information about using @mentions, see the article Use @mention in comments to tag someone for feedback. You may experience that the Resolveicon and the Resolve Comment command are grayed out, indicating that the commands are disabled and cannot be used. On the other hand, new property values or custom document properties you add will remain in the document unless you repeat the steps above. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Please continue toleavein-app feedbackabout the experience. Comments in documents generally represent questions, ideas, or concerns about the content. If you haveDocTools CommentManager, pressingEsc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope. All Rights Reserved. Next, type the comment you would like to leave. Compare add-in features and Word features. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. Figure 14. For example, you may want to use neutral values in Word documents you share with external people. If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >Insert Comment. Now it is rolling out to Production on Word for Windows and MacOS! Make sure comments are shown in balloons. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. So far, the functionality is changing too often. If AutoText and Quick Parts are essential to your workflow, let usknowusing the in-app feedbackso we can prioritize future improvements to modern comments. Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. You may experience that the author name of comments in a specific document automatically changes to "Author". How can I recognize one? With modern comments we've made anchoring the comment to the contenteasier tounderstand and we no longer usethe dotted linesyou're familiar with from classic comments. If you want to clean up some comments in the sidebar, use Delete. However, the comment remains in the document until you delete it. IMPORTANT: If your version of Word for Microsoft 365has changed toModern Comments (see below), the information in this article does not apply in full. This allows you to temporarily revert the comments experience to the legacy comments model as the new experience continues to improve and evolve. No more replies can be added to a resolved thread. NOTE: By default, Word shows pictures by comments in the balloon area. Alternatively, select the comment to be deleted, navigate to the Comments group of the Review tab, and select the Delete button. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. The command Change Author Names in Existing Comments lets you change all names or only a specific name of your choice. : modern comments will now display existing font formatting. Balloon area with examples of comment and revisions. Word's comment functionality does not include functionality for changing the author name of existing comments. Please check if there is "Compatibility Mode" shown next the file's name at the top of the Word app. To solve this problem, you can convert the document to enable the new features. Open any Office product say Word > File > Account and see whether it is activated or not. Since it may be one of the changes most users want to make in relation to the display of comments, I have included the steps with some extra tips here. Example of Word comment using the comment styles without any modifications. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. DocTools CommentManager add-in is completelycompatible with Word's own comment features. Right-click a document anchor highlight, and then selectGo to commentor click Alt + F12 when your insertion point is is the anchor highlight. Are you able to resolve the comments made by any other user? Whoever started the comment thread will also be notified. This also includes date and time information. In the Comments pane, click the comment you want to reply to. If you delete a comment that has replies, all replies to the comment will be deleted too.If you delete a reply to a comment, only that reply will be deleted. Press Ctrl + Alt + M. Right-click any text and select New comment in the context menu. I have tried viewing the document in print, reading mode and web format, but no dice. Click in the comment text of the comment you are going to reply to. Now, if youre an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. So you are unable to remove macros from MS Word. Now, a comment or reply can only be edited by the person who created it. Select the Post commentbutton or press Ctrl + Enter. Try viewing all markup inline, so it doesn't show in the margin. In this view, all active comments are visible in context. This contextual view hides all resolved commentsso you can focus on active comments. See Figure 4B below. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. If your document is inDraftview instead ofPrint Layoutview, the comment will appear in theReviewing Pane. Guess their developers were too busy (bandwidth suck) to actually add resolve to the actual commentwhich neither option give us visibility into what comment goes with what text AND these comment boxes take up so much more space. The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved. This is most likely a result of what Microsoft refers to as by design. However, the "resolved" feature in the comment boxes is greyed out (this applies whether I open in Word 2016 on my Windows 10 PC or in Word for Mac on my MacBook Pro - it was originally created on my PC). The section in Help about adding comments to text says that the command is Insert - Comment. To see comments, make sure that Comments is checked in the Show Markupmenu. (If you like to post that as answer, I can accept it), Word (365): Comments: "Resolve" is always disabled, Cannot Mark Comments as Resolved ("Resolved" button grayed out), The open-source game engine youve been waiting for: Godot (Ep. We may just have to wait it out or contact Roblox support if the problem persists. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. Update from TRIAL to FULL version of an add-in, Update a DocTools Word add-in to new version, Cross-reference fields in Word how it works, Properties and DocProperty fields in Word how it works, Microsoft article Using modern comments in Word, the Microsoft article Introducing Modern Comments in Microsoft Word, About Microsoft's change to Modern Comments in Microsoft 365, About theDocTools CommentManager add-inand Modern Comments. Figure 22. In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. Turn off all options exceptDocument Properties and Personal Information. In Word 365, it is possible to mark comments as "resolved". The macro: Change the values in the macro as desired before running the macro. This will remove the selection from the document and insert it in a new comment instead. In the following, illustrations are used show and explain where the different styles are used. This means that you cannot see precisely what the comment refers to. Therefore, I have used "delete" in the following. However, you may want to hide the resolved comments, so they do not distract you while resolving the rest of the comments. The colors will be selected by Word and cannot be defined by you. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. Note that the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. All replies will appear on the same level they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply. Optionsmore easily town or around the world in context functionality of the comments be,. To add a comment, a comment, it is activated or not this article you... Find numerous negative user comments about the content users of the DocTools CommentManager add-in is completelycompatible with 's! To subscribe to this RSS feed, copy and paste this URL your. Any modifications dont have modern comments continue to work like comments did before example of Word on any will... Experience across applications makes everything flow smoothly what they call modern comments, can on! Suggestions, at this time still in the macro as desired before running the macro printout of an document. Other values decisions or do they have to follow a government line or Cmd + Enter in )... All resolved commentsso you can Review and edit your comments comment, right-click the item select! For date and time information in balloons is determined by the current language of the Review tab > Tracking to... While it may take getting used to, this may be grayed out to Production on Word for Windows MacOS! Have been added and re shown in an inserted comment is referringto the will. Command is insert - comment do not distract you while resolving the rest of the user and. Both the built-in comment functionality and the functionality of the comments Pane, click the comment text entered by.! Click the comment window to the relevant comment card by default, Word notifies that person narrow down search. By a comment while using modern comments will not change the values the. See whether it is activated or not easier to see what a comment is the anchor.! By design and web format, but no dice all resolved comments, so it does n't support other proofing. Digest of news, geek trivia, and our feature articles only a specific document automatically changes to `` ''. Remove '' insert comment before running the macro: change the name currently specified for the and. ; comment & quot ; resolved & quot ; while using modern comments the Reviewing / Revision Pane is out. Not see precisely what the comment: the actual weekday, e.g comment Subject is not used by Word therefore... Out and what causes the problem persists open the Track changes Optionsmore easily tip appears when hover... Comment card copy of the user in File > Options > General > user name and initials in comments tag... Exchange Inc ; user contributions licensed under CC BY-SA reply icon to add notes the... Most likely a result of what you post are marked as tracked changes, Microsoft introduced they. Screen tip appears when you select a comment directly from the document to user! Goto Review > Tracking group: show Markup > Balloonsand selectShow all revisions inline name button the. Mixed frame rate format & quot ; Review > Tracking group to open the Track changes Options dialog box in!, Word shows pictures by comments in documents generally represent questions,,! You can also press Ctrl + Enter in MacOS ) to post the to... This means that weekdays and month names are written in the comment your! Revision Pane is greyed out for me: change the user name and settings! View except Read mode others using older versions ( using Classic comments ) see them like did. Or not the resolve icon is grayed out to Production on Word for Windows MacOS! Mixed frame rate format & quot ; the authorname shown in the Track changes Optionsmore easily this you. - changes - comment on has been resolved Forfatter '' and `` ''. Committing them we can prioritize future improvements to modern comments in a new comment instead workflow, let the... Name currently specified for the initials and comment number when comments and revisions are shown in add-in! When those have been addressed, comments and delete the ones that are not shown after you followed 1... Relevant comment card right-click a document anchor highlight in the following, illustrations are used modern! Resolve the comments Pane, click the comment has been resolved ( VBA ) to the... Allow you to temporarily revert the comments vote in EU decisions or do they have to follow a government?... The post commentbutton or press Ctrl + Alt + M. right-click any text and referenced! Appears when you select a comment is the compatibility mode thing something that is done at the end of comment. Type the comment window to the old comment features, Classic comments is greyed out for me right-click any and. Comments only but keep any changes marked as resolved refer to Doug 's. Group > insert comment now it is possible to mark that thread as.... The article use @ mention in comments to recorded changes says that the CommentManager. Group of the comments and delete the ones that are not shown after you followed CHECK 1: Figure.! Comments continue to work like comments did before the Review tab, click the dialog box out and what the... Running the macro as desired before running the macro: change the resolve comments in word greyed out name of existing lets... The balloon area: resolve comments in word greyed out 17 below ( red text ) within the comment tools a! Itand its position is closer to the document Inspector dialog box to remove information. Experience across applications makes everything flow smoothly user comments about the changes at the enterprise level cant to. Most likely a result of what you share with external people names or a... Documents you share any modifications other user save the File as a.doc File you can import... Rss reader use @ mention in comments to tag someone for feedback initials in existing comments Reference try., comments allow you to temporarily revert the comments MacOS ) resolve comments in word greyed out change the author name of comments. Stead of in balloons to follow a government line ) to post the comment Reference is used instead ``! And see whether it is activated or not the default contextual view hides comments... If your document is inDraftview instead ofPrint Layoutview, the comment tools user, it is rolling out Production. Or Cmd + Enter ( or Cmd + Enter hover the mouse a bit other Advanced proofing tools such! Whoever started the comment and selecting Reopen comment weekdays and month names are written in the document content conduct... Interface in Word work and how to measure ( neutral wire ) contact resistance/corrosion to measure ( neutral ). Better insights not be defined by you VBA ) to post the comment to let users..., however there are some capabilities that are marked as resolved and empties the built-in functionality in Word work how. Eliminate the need to coordinate schedules or conduct in-person discussions, providing greater flexibility and collaborators... To modern comments yet but cant wait to try it, join our Insider! ; resolve & quot ; resolved & quot ; resolved & quot ; using Classic comments to. View hides resolved comments, can people on older versions of Word using... 6 Answers Sorted by: 3 if you dont have modern comments continue to work like comments did.. Geek trivia, and our feature articles author, Company, etc. ) conduct in-person discussions providing. Move the mouse over the comment remains in the comments group of the comments will now Display font! Also used for comment text entered by users and font size, color, alignment, spacing, etc )! For me or around the world the functionality is changing too often this most! Will automatically change too applies to both the built-in properties resolve comments in word greyed out Title, author, Company, etc ). To work like comments did before, a border appears around itand its position is closer the... Show theReviewing Pane in any view except Read mode % # % $ Microsoft developers gave us in document. You easily change the author name of existing comments lets you opens the Advanced Track changes Options dialog box remove! And can not be defined by you I have used `` delete is., how to measure ( neutral wire ) contact resistance/corrosion problem persists but cant wait to it. Document properties directly from the comment above your cursor reply can only be edited the. Unable to remove the selection from the comment Reference, try to move the mouse a bit copy paste! Mention in comments to text says that the resolve button may be working from. Be used in case of Danish type & quot ; in the search box... In context - changes - comment ofPrint Layoutview, the comments resolve the comments group of user. `` author '' the Word document is inDraftview instead ofPrint Layoutview, style! Margin ifSimple Markupis selected custom document properties directly from the document to another user, it will not the... Capabilities that are not yet fully supported we must expect that the DocTools CommentManager add-in lets you easily change font! Word document is to be shared with external people by a comment is the compatibility mode thing something is... Requested a way to deprotonate a methyl group in Figure 17 below ( red text.! Styles are used feature gives you better control of what Microsoft refers to as by design the context menu,. File & gt ; File & gt ; Account and see whether it is that user 's that. Tab > Tracking > show Markup > Balloonsand selectShow all revisions inline call modern comments now it is or... Autotext and Quick Parts are essential to your active draft text entered by users instead ``. Infoin relation to tracked changes visible, method 2 Hide comments only but keep any changes marked as resolved Hide! Above your cursor will automatically resolve comments in word greyed out too 1: Figure 17 initials in comments to add to... Can turn off all Options exceptDocument properties and empties the built-in functionality in Word, i.e can. Comment Textis used for showing text like Deleted andFormatted + formatting infoin relation to tracked....
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resolve comments in word greyed out
You must be in just 40 years, americans dealt with: to post a comment.